Flexible Work Arrangement Policy Examples for 2022

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Flexible Work Arrangement Policy Examples for 2022
Jacquelyn Wong

As COVID-19 numbers decline, more and more companies are reopening their offices for in-person work and collaboration. However, many companies have found benefits to remote work, as well. This is why companies are starting to adopt flexible work arrangement policies heading into Q1 of 2022.

A flexible work arrangement policy includes standards and practices in regards to where an employee works, when they work, and how communication takes place. Each company will have its own approach to a flexible work arrangement policy to fit internal and client needs.

Man wearing jeans and a blue blazer carries his briefcase to a meeting in the office

Constructing a Flexible Work Policy

There are a few things to consider before drafting a flexible work policy for your team, department, or company. Below are some flexible work arrangement policy examples and what to include to communicate to your team what work will look like moving forward in the year 2022:

The Who

In any policy designed for your team, you must be crystal clear about whom the policies apply to. The same goes for a flexible work arrangement policy, as well. Designate which team members the policy applies to. If it differs based on team, department, or position, include that information, too.

Remote Work Expectations

If the company is going to allow employees to continue working from home, the policy will need to establish clear expectations for a home office. For example, a reliable internet connection will be required for an employee to continue their work from home. If the company plans on providing compensatory services like equipment or Wi-Fi capabilities, that also needs to be stipulated. There should be no question as to what the employee is required to provide themselves and what the company will reasonably provide.

Hours

Aside from location and what is expected in terms of in-person days vs. at-home workdays, employees will want actual work hours to be specified. If they are expected to be at their desk from 9-5, it needs to be stated. If employees are simply expected to be “available” during certain hours, that also needs to be explained in depth. If an employee is required to log a certain number of hours each week, that needs to be made clear. If an employee is simply expected to get their workload completed and meet objectives without any sort of schedule or work hour time limit placed on them, that also needs to be included in the policy. You get the picture.

Office Requirements and Expectations

Employee expectations while working in person should also be laid out in the flexible work arrangement policy. In addition, this will include any sort of COVID-19 precautions employees must take to safely work in the office.

Team members collaborate in person at the office in a skyrise building with glass windows

Flexible Work Schedule Policy Examples

When it comes to flexible work schedules, most employees care about the location where they are expected to work and when they will be “on the clock.” Below are some examples:

Work Schedules:

1. Telecommuting/Hybrid – this generally refers to a job that is performed both in the office and at home. Employees who telecommute usually live locally, as they will be in the office two to three times per week.

  • Example: Apple is a large company that has decided to commit to the hybrid/telecommuting model. While their policy is only known internally, it has been reported that employees will work “one or two days in the office, then in March, workers will come to the office to work on Monday, Tuesday, and Thursday. They’ll be able to work from home on Wednesdays and Fridays. Some employees may be asked to come into the office four or five days a week if their roles require more time in the office.”

2. Remote Work – this is a work structure performed entirely away from the office.

  • Example: Slack, the messaging and communications provider, has adopted a remote work policy for employees. It has been reported that “the Silicon Valley firm announced in June 2020 that they would offer its current employees the option to work from home on a permanent basis while keeping the offices open in some form. The company will also open most of its upcoming new roles to remote candidates, and indicated that it is moving towards a more asynchronous work pace by encouraging employees to work hours that make sense for them.”

3. Condensed work weeks – some companies are opting for four-day workweeks with employees putting in 10 hours a day in the office.

  • Example: Toshiba is a company that has announced a condensed working policy. Their policy states, "Technology group Toshiba will begin a four-day workweek in June for employees on the plant floor, giving them one more day in exchange for longer hours while on site, maintaining the annual work hours."

4. Customized working hours – employees get to choose their own work hours to optimize their efficiency.

  • Example: Peloton has adopted a customized working schedule that allows employees to dictate their in-office/at-home work hours. They also offer a bonus to remote employees to furnish their home office.

Managing a Flexible Work Office

In theory, a flexible work arrangement policy sounds like it would benefit all parties. Managing it can be a different story. With certain employees, teams, and departments constantly going from in-person to home office workspaces, it can be difficult to know who is going to be in the office, who is available during certain hours, and how to best communicate with all employees.

That’s where hybrid office software comes into play.

Desk booking software such as OfficeTogether takes the stress, confusion, and headache out of managing flexible offices. With this software, teams can easily see who is going to be in person each day, who will be working from home, what times are best to meet through calendar integration, and how to best communicate. Companies considering moving toward a flexible work arrangement policy should consider utilizing a desk booking software like OfficeTogether.


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